How to File a Report with OSHA

person Tess Jones
calendar_today Jan 31, 2025
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A Step-by-Step Guide to Protecting Workplace Safety

Workplace safety is a fundamental right, and the Occupational Safety and Health Administration (OSHA) exists to ensure that employers provide safe and healthy working conditions. If you believe your workplace is unsafe or violates OSHA standards, you have the right to file a report. In this blog, we’ll walk you through the process of filing a report with OSHA, what to expect, and how to protect yourself from retaliation.

When Should You File a Report with OSHA?

You should consider filing a report with OSHA if:

Your workplace has unsafe conditions that could cause serious harm or death.
Your employer is not addressing safety concerns or hazards.
There is a violation of OSHA standards (e.g., lack of fall protection, improper use of chemicals, or inadequate PPE).
You or a coworker has been injured due to unsafe conditions.
You are experiencing retaliation for raising safety concerns.

Step-by-Step Guide to Filing a Report with OSHA

Step 1: Gather Information

Before filing a report, gather as much information as possible about the hazard or violation. This includes:

A detailed description of the hazard or unsafe condition.
The location of the hazard (e.g., specific worksite, department, or equipment).
Photos or videos of the hazard (if it’s safe to take them).
Names of employees affected or at risk.
Any relevant documents (e.g., safety reports, injury records, or emails).

Step 2: Choose How to File Your Report

OSHA provides multiple ways to file a report. Choose the method that works best for you:

Online Complaint Form
- Visit OSHA’s official website: OSHA Online Complaint Form.
- Fill out the form with details about the hazard, your workplace, and your contact information.
- Submit the form electronically.
Phone
- Call OSHA’s toll-free number: 1-800-321-OSHA (6742).
- Explain the hazard or violation to the OSHA representative.
- Provide your contact information if you want follow-up.
Mail or Fax
- Download the OSHA complaint form from their website.
- Fill it out and mail or fax it to your local OSHA office.
- Find your local office using OSHA’s Area Office Directory: OSHA Offices.
In-Person
- Visit your local OSHA office to file a complaint in person.
- Bring any evidence or documentation to support your report.

Step 3: Decide Between a Formal or Informal Complaint

Formal Complaint:
- Requires OSHA to conduct an inspection.
- You must submit your complaint in writing (online, mail, fax, or in-person).
- You have the right to request confidentiality if you fear retaliation.
Informal Complaint:
- OSHA will contact your employer to address the issue without an inspection.
- This option is faster but may not resolve serious hazards.

Step 4: Request Confidentiality (If Needed)

If you fear retaliation from your employer, you can request that OSHA keep your identity confidential. OSHA will not reveal your name to your employer unless you give permission.

Step 5: Follow Up on Your Complaint

After filing your report, OSHA will:

Review your complaint and determine if an inspection is necessary.
Contact your employer to address the issue.
Conduct an inspection if the hazard is serious or if your employer fails to resolve the issue.

You can follow up on your complaint by contacting your local OSHA office or the representative assigned to your case.

What Happens After You File a Report?

Inspection: If OSHA determines that an inspection is necessary, they will visit your workplace to assess the hazard.
Citations and Penalties: If violations are found, OSHA may issue citations and require your employer to correct the hazards.
Retaliation Protection: OSHA prohibits employers from retaliating against employees who file complaints. If you experience retaliation, report it to OSHA immediately.

Tips for Filing an Effective OSHA Report

Be Specific: Provide detailed information about the hazard, including its location and potential risks.
Provide Evidence: Photos, videos, and documents can strengthen your case.
Act Quickly: Report hazards as soon as possible to prevent accidents or injuries.
Know Your Rights: Familiarize yourself with OSHA’s whistleblower protections to safeguard against retaliation.

What If You’re Unsure About Filing a Report?

If you’re hesitant to file a report, consider:

Discussing the issue with your supervisor or safety manager first.
Contacting OSHA for guidance or clarification.
Seeking advice from a trusted coworker, union representative, or safety advocate.

Conclusion

Filing a report with OSHA is a powerful way to protect yourself and your coworkers from unsafe working conditions. By following the steps outlined above, you can ensure that your concerns are addressed and that your workplace becomes safer for everyone. Remember,